How do I pay my employees?

Go to Payroll, then the Employee Payments tab, to create and process employee salary payments. Each payment moves through a review workflow before any money goes out.

To create a payment, Nassima needs:

• Employee
• Branch
• Payment type, such as salary
• Payment date
• Currency

For a salary payment, the amount is worked out automatically from the employee's standing compensation, so you don't need to enter it by hand — unless that employee doesn't have standing compensation set up yet, in which case you'll be asked to enter it manually. For a reimbursement, the amount comes from the linked, already-approved expense rather than being typed in. For a bonus or a salary advance, you enter the amount yourself.

Once created, a payment moves through these stages, in order:

• Draft
• Pending approval
• Approved
• Processing
• Paid

A payment can only be rejected while it's still pending approval, and it can only be cancelled while it's a draft or pending approval. Once it reaches Approved or later, it can no longer be rejected or cancelled — it has to run through to Paid.

Creating, submitting, approving, processing, confirming, and cancelling a payment are all gated by the same single permission, not a separate one for each step, so whoever holds it can carry a payment through the entire workflow on their own. Make sure that permission only goes to people you fully trust with payroll.

You can filter the payment list by status, employee, and company, so it's easy to see what's still waiting on you.

Nassima can also put together a draft monthly payroll for you to review — use the Prepare draft button on the Employee Payments page, or ask from the payroll tool in Crew, for example: "Draft next month's payroll for review." That draft still has to be checked and actioned by a person in Payroll — Nassima won't create, submit, approve, or pay an employee payment on its own.

Nassima can get the numbers ready for you, but moving real money always waits on a person's sign-off.